Learn how you can help your child's team

West Valley is a community-based not-for-profit organization, and with that comes the need for each family registered to volunteer for various roles throughout the season. To foster the ‘many hands makes lighter work’ motto, West Valley will track volunteer efforts, on a per athlete basis for U9 and up, during indoor training and the regular outdoor season. The volunteer rating system is outlined below.

West Valley appreciates the busy schedule of its parents and guardians. No single person is expected to run, organize or attend every game, practice and social activity. Fortunately, there is a range of volunteer opportunities available to help your team and association.

"Many hands makes light work."

Check out the position descriptions below and find one that best suits your skillset and availability.

Should your schedule not allow for volunteering of any kind, there is a $150 option to forego volunteer requirements. The cost will be in addition to registration fees.

VOLUNTEER AND BOARD ROLES

Team Roles

Head Coach

Plan and lead practices, set rosters, manage player rotations, game management, create a positive environment for learning and enjoying softball.

Assistant Coach

Assist in planning and execution of practices, assist in personnel decisions, coach bases, back-up umpire, back-up diamond set-up.

Team Manager

Work with coach to plan and execute team schedules, team meetings, make-up games, tournament participation. Manage ordering and distribution of team apparel. Track player's families volunteer hours.

NOTE: Teams are required to have at least one member of the coaching staff or team manager be the same gender as the players.

Scorekeeper

Ensure accurate scorekeeping and line-ups. Verify results and any changes with opposing team's scorekeeper.

Umpire

Umpire HOME games where paid umpire is not available. Ensure strike zone and rules are enforced in a fair and consistent manner.

Team Uniform Coordinator

Ensure all players receive their uniform (jersey, belt, socks). Manage bulk orders of any extra uniform components (pants). Ensure uniforms are washed and returned to West Valley.

Diamond Set-up

Place and secure home plate, pitching rubber, bases and pylons (Learn to Play U7 & U9) for home games.

Social Event Coordinator

Work with Team Manager to plan, communicate and execute non-game and non-practice events. e.g.: pre-season player/parent meetings, opening weekend dinner, between game gatherings and meals at tournaments, year-end wrap-up party

Other Duties as Required

Your team may identify a role that combines or is outside of those described.

Association Roles

Age Division Coordinator

U9, U11, U13, U15, Highschool (U17 & U19)

Work with WV board members to oversee entire age division. Liaise with Softball Calgary. First point of communication for parents. Manage indoor training TeamSnap account.

Diamond Coordinator

Work with WV Board to assign Silver Spring's allotment of diamonds based on team schedule, preference and player/coach location

Diamond Maintenance Coordinator

Ensure West Valley diamonds are fit for play prior to season.

E.g.: dragging of infield, placement of markers for plate, bases, pitching mounds.

Ongoing maintenance as required.

Equipment Helper

Inventory, distribute and manage returns of softball equipment.

Batting Cage Coordinator

Coordinate and update Silver Springs batting cage schedule.

Training & Evaluation Helper

Assist with pre-season indoor sessions and evaluation process.

West Valley Board Member

Assist in the administration and execution of policy for the West Valley Softball.

Board Roles

We are looking for committed parents that want to make a positive impact to the West Valley organization. Those in a role will receive mentorship from veteran Board members and have parent volunteers to help execute the larger tasks.

Express interest in a board or volunteer role.

Volunteer Coordinator

Maintain a database of all family’s volunteer time throughout the season.
Track and ensure police checks and Respect in Sport certification is up to date for required volunteers.
Assist other Board members acquire required volunteers.
Post to social media throughout the year (a parent volunteer could be recruited)
Coordinate TeamSnap for all age divisions in both Winter Skills and Indoor Training sessions (parent volunteer(s) could be recruited).